Meanwhile, as a Zoom user, you should also check out some of our other Zoom tutorials, including how to change your name in Zoom and how to use Zoom’s immersive view. So did our tutorial help you make the best use of the integration between Zoom and Google Calendar? Let us know in the comments below. The integration between the two helps users easily schedule Zoom meetings from within the Google Calendar and invite friends, family members, and colleagues to join in. Zoom and G Suite are two of the most widely-used productivity applications amongst enterprises and individuals alike. Send Zoom Meeting Calendar Invites with Ease! Once the attendees accept the invitation, the meeting link will show up in their Google Calendar, and they will be able to participate by clicking the meeting link or the “Join Zoom Meeting” button.You can now add guests and send out invites using the email link as described earlier. Then open up Google Calendar and add the Zoom invite link by pasting the meeting information manually in the “Notes” field at the bottom. Now sign in to Google in a web browser.Then, click on the “ Copy Invitation” button on the Meetings screen. Open the Zoom client on your computer (or Android/ iOS phone) and create a new meeting.If you can live with that, here’s how you can add a Zoom invite link to Google Calendar without using the add-on:
However, keep in mind that the manual method does not automatically sync your meetings between Zoom and Calendar. In fact, it is the better option in terms of privacy because the add-on asks for a ton of permissions, including full access to your entire contact list. Method 2: Manually Add Zoom Invite Link in Google CalendarĪs we have said already, you can add a Zoom meeting link to a Google Calendar event without the add-on. Finally, click on the “envelope” icon to email invites to guests. Now, you can click on the newly-created event in Google Calendar and use the “ Add Guests” field to invite attendees to the meeting. It will also show the link for joining instructions that should help folks who aren’t familiar with Zoom. The add-on will now automatically populate the Meeting ID, password, and passcode in the Calendar event.Finally, hit “ Save” at the bottom to save your preference. Then, click on the drop-down menu and select “ Zoom Meeting” from the available options. Next, create a new Google Calendar event and look for the “ Add Conferencing” field.Toggle on the “Pre-approve” option and follow on-screen instructions to authorize the app to access your Google account data.Click on the icon and sign in to your Zoom account through the add-on. The Schedule Privileges menu is located under the Other section as looks as pictured below Click on the plus sign to assign a scheduler. Find the Other section at the very end of the setting menu. Now, open Google Calendar and look for the Zoom icon on the right side of the screen. Logging into Zoom at Select the Settings menu, located on the right hand sign of the screen.
If that makes you uncomfortable, skip this method and check out Method 2, which does not require the add-on. Also, the add-on requires a ton of permissions, including full access to your entire contact list.
Note: If you are using an enterprise account, you will need to contact your IT admin for install permissions.